Termination letter is a formal piece of document used for denoting the dismissal of an employee or any other contract by summarizing the history which stands to be the dissatisfaction part or reason behind the termination process. Irrespective of the kind, these letters are usually composed with firmness and strict connotations. However, it should not hurt the sentiments of the recipient.
These letters are actually being presented to the one who fails to show the expected performance or due to the misconduct, indiscipline or for any other grievances. Such a situation generally arises after two or three verbal warnings. Thus, a termination letter is the utmost step initiated by the authority in order to call off a negotiation.
In order to do so effectively, one must ensure to abide by the following points while drafting a termination letter despite of its kind.
- Avoid giving effusive introduction. For this kind of letters, it is always advisable that the drafter should straight come to the point. This can reduce the chances of deviation and helps in constructing a rational document.
- List the reasons behind the termination. This would help the recipient to conclude the factors which are responsible for the process of expunge.
- Always end this kind of letter cordially and one must ensure not to use antagonistic tone. This is because it might lead to unnecessary abrasion.
- Ensure that the letter also conclude about the procedures that is needed to be accomplished while calling off the contract or terminating the negotiation.